Imagine some random guys no one invited sneak into your event, and before you know it, the generator goes missing, leaving you and your guests confused and in darkness because you thought catering service was much more important than security.
Jollof rice is important, but security is much more important. A well-organized event in Nigeria not only protects your guests and makes them feel safe. It also protects your money and mental health.
So, before aggressively distributing those attractive flyers, and promoting your upcoming event in Nigeria, here are seven ways to be sure you’ve made plans to secure both your attendees and your reputation.
Let’s get right into it.
Why is Securing Your Events Important?
From hazards and emergencies to theft and harassment, providing proper security measures for your event helps to tackle these situations, ensuring the safety and well-being of everyone who’ll be attending.
A properly secured event guarantees an easy-going and smooth experience, considering the fact that a fight or series of unruly behaviour can quickly turn a smooth event into a danger zone. No one wants their event to turn out that way.
Make Sure Your Event is Legal, Approved, and Insured
Before you start planning how to decorate the venue or which colour theme you should go with, ensure you do your due diligence by confirming that your venue is approved for the kind of event you’re planning.
For some indoor venues, there’s usually a limit to the number of people you can allow inside, and special permits may be needed if the event involves alcohol and loud music.
For outdoor venues with more flexible rules, ensure you organize your event to follow the proper parking and crowd management laws. Your vendors, DJ, or equipment supplier should have clear agreements on their responsibilities.
Finally, protect yourself with event insurance. It may seem like an extra cost, but if there’s an accident, or damage to property you’ll be glad you had that safety net. It’s a small step that gives you peace of mind and helps you handle surprises like a true professional event organizer.
ALSO READ: Never Run Out Of Places To Be: Fusion Events is Live!
Use Online Ticketing Platforms for Secure and Easy Ticket Sales
As an event organizer, I’m pretty sure you know this already. Gone are the days of printing paper tickets in bulk, except you’re ready to deliver each ticket to its owner, and there’s also the possibility of them losing it and asking for another copy.
Trusted platforms like Fusion Events offer a smooth and secure experience for your ticket buyers by effectively protecting their data and ensuring fast payment to you. Fusion Events also offers marketing promotions for new event organizers on their Mobile app, with over 50,000 Nigerian users, and additional promotions for top events on their blog.
With online ticketing, you can monitor sales in real time. Set attendance limits. Send reminders to your guests before the event, and reduce the chances of fake tickets showing up at your gate. Not only does it make your event look more organized and professional. It also helps you build a proper community around your event.
Provide Good Lighting and Ensure Proper Venue Security
You don’t want your guests feeling scared to step outside for a call or to grab something from their car. Good lighting makes people feel safe and it also helps your security team monitor activities more effectively. Areas like the car park and dark corners should be well-lit.
A well-trained team is your best bet when it comes to securing your event venue. You can use a private security agency that knows risk assessment and how to properly handle event security. Or, you can collaborate with local vigilantes or the Nigerian police force.
Don’t forget behind-the-scenes areas like generator stations, catering zones, and storage corners where your expensive supplies are kept.
Control The Flow of Your Crowd
Physical event in Nigeria can get rowdy if not controlled properly. From the guests and attendees to the vendors at your event. Create a plan on how to control the flow. Mark a central entrance so everyone knows where to come in and where to leave from.
Properly mark vendor spots, restricted areas, and make it known to your guests and attendees where they should sit or stand. Security guards should be stationed at restricted areas to prevent unrestricted access by anyone. Make use of clear signposts to mark spots or give instructions.
ALSO READ: 10 Different Types of People You’ll Meet at Every Nigerian Event
Maintain Good Communication With Attendees
When your attendees are in your events, they’re under your care, so treat them well by communicating with them properly. Is it cloudy with a chance of rain? Let them know. Are there cars that’re not properly parked? Let them know. Is there any security threat that demands their attention? let them know.
By properly communicating with them all through the event, you make them feel safe and seen. When something comes up, they won’t panic.
Prepare for Emergencies Before They Happen
In a Nigerian event, there’s always a chance of something happening, so prepare for any emergency before it happens. Prepare for health and safety risks, even those people who love bringing their bad characters everywhere they go, prepare for them.
Have a first aid team on standby. Train and supervise your workers or volunteers on how to identify and handle emergencies. Give them clear instructions so they know exactly what to do. Do a routine check of the venue to ensure there are no potential hazards like overcrowding, exposed wires, or bad gas containers.
Ensure you have plans to respond effectively to health and safety incidents that may occur. This, in turn, will save you the trouble of having to control a crowd that is running for their life.
ALSO READ: 6 Tips on How to Afford to Attend an Event When You’re Broke
When planning an event in Nigeria, keep in mind that some people attending are coming to test your patience and give you wahala, so be prepared for them. Expect risk and provide measures to manage the risk so that your attendees feel safe and secure.
Whether you’re throwing a festival, a get-together, a book reading meet-up, or a surprise beach party with the coolest guys and girls, make sure you put your event security at the top of your mind.
From seamlessly hosting your events online to easily selling your tickets, Fusion Events is the best online platform to securely host, manage, and sell your event in Nigeria.
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